Search
  Search
  Search
  Search
Skip Navigation LinksHome/Services/Request a Meeting Room
Meeting Room Picture

Meeting Rooms

The library meeting rooms are available for use by the public, including non-profit, for-profit, government, or community groups. With our online reservation software, you can view the meeting room schedule to check availability, and make your reservation. Meetings can be reserved up to 90 days in advance. You will be required to read and agree to the Meeting Room Policy before making your reservation.

Library staff will review and approve or deny all reservations based on the Meeting Room Policy of the Library. Library programs have first priority for use of the meeting rooms. Groups may be asked to reschedule when a library program is planned.


The use of the meeting rooms is free of charge, with the following exceptions:
  • The user will be assessed a minimum fee of $25 when food is served during the event.
    ( * Meeting rooms must be left clean and ready for the next user. )
  • A fee of $25 per hour will be assessed for events at which admission is charged.
  • A fee of $25 per hour will be assessed for events where goods or services are sold.
All fees are non-refundable.

Instructions for Reserving a Meeting Room

Please read the procedures for using the online reservation system.
Detailed Instructions

Your request must be approved by a library staff member. Upon submission of your reservation you will receive a separate confirmation that your reservation has been accepted.

Instructions for Canceling a Meeting Room

If you need to cancel your reservation, a cancellation link will be included in your reservation confirmation email. Follow this link, along with your confirmation code, to cancel the reservation.
Cancel your reservation.

Use of Meeting Rooms when the Library is Closed

Certain meeting rooms may be reserved even when the location is closed. Keys will be provided and may be picked up at the branch where the meeting will be held.

* Downtown Bend Library is not available for afterhours use.


Brooks Room
  • Maximum Occupancy is 80
  • Whiteboard
  • Projector
  • Projector Screen
  • Restrooms
  • Wi-Fi
Request this Room Online
Hutchinson Room
  • Maximum Occupancy is 12
  • Whiteboard
  • Projector
  • Wi-Fi
Request this Room Online
Meeting Room
  • Maximum Occupancy is 55
  • Overhead projector and screen available
  • Kitchen w/sink and small refrigerator
  • Bathroom
  • * Room available outside of Library hours. Keys must be checked out during Library open hours.
Request this Room Online
Meeting Room
  • Maximum Occupancy is 80
  • Whiteboard
  • Projector Screen
  • * Room available outside of Library hours. Keys must be checked out during Library open hours.
Request this Room Online
Meeting Room
  • Maximum Occupancy is 48
  • Projector
  • Kitchen w/sink, microwave, and small refrigerator
  • * Room available outside of Library hours. Keys must be checked out during Library open hours.
Request this Room Online
Meeting Room
  • Maximum Occupancy is 60
  • Projector and screen
  • 12 - 6ft tables
  • Kitchen (refrigerator, microwave, oven, sink
  • * Room available outside of Library hours. Keys must be checked out during Library open hours.
Request this Room Online
Meeting Room
  • Maximum Occupancy is 80
  • Projector and Screen
  • White board
  • Microwave
  • Mini-refrigerator
  • Coffee Pot
  • * Room available outside of Library hours. Keys must be checked out during Library open hours.
Request this Room Online

Tutor Rooms

Tutor Rooms are available on a first-come, first-serve basis. Reservations can be made in-person or online up to 7 days in advance. Groups may request a tutor room for a maximum of two hours per day.

Second Floor South Tutor Room
  • Maximum Occupancy is 4
  • White board
Request this room online
Second Floor North Tutor Room
  • Maximum Occupancy is 4
  • White board
Request this room online

Page Last Modified Wednesday, March 22, 2017


Top